Office Administrator

About this role

PTC GROUP is seeking an organized Office Administrator to support smooth daily operations at its Dubai office. The successful candidate will help maintain a professional, efficient workplace by coordinating administrative processes, keeping records accurate, and assisting colleagues with office needs.

Key responsibilities
Manage filing, correspondence, data entry, document preparation, and routine office records.
Coordinate office supplies, equipment, maintenance requests, and service providers.
Support meeting and travel arrangements, including room bookings and preparation of materials.
Welcome visitors and assist with general inquiries in a courteous, professional manner.
Provide administrative support to management and other teams, including scheduling and follow-up.
Track invoices, expenses, and office-related requests, and route documents to the appropriate colleagues.
Help maintain organized office procedures and handle confidential information responsibly.

This is an on-site role in Dubai. The ideal candidate is dependable, attentive to detail, and comfortable balancing routine tasks with changing priorities.

Required skills

• Strong organization, prioritization, and time-management skills.
• Clear written and verbal communication and a professional approach to visitor support.
• Proficiency with Microsoft Office applications, especially Word, Excel, Outlook, and calendar tools.
• Accurate data entry, document formatting, filing, and record-keeping abilities.
• Ability to coordinate meetings, schedules, office supplies, and service requests.
• Careful handling of confidential information and sound judgment when routing inquiries.
• Reliable follow-through, attention to detail, and a practical, service-oriented approach.
• Microsoft Office: Good proficiency in Excel and Word (60–70% proficiency or above).
• Ability to work independently while collaborating effectively with colleagues.
• Additional Languages: English (80%-90%). Knowledge of other languages is an advantage.
• Candidates must currently reside in Dubai and hold a valid UAE residence visa.
• UAE driving license is an advantage.

How to apply

Applications for this role go through JobFlick. Create a free profile, record a 60-second video resume, and apply in one tap — employers see your profile and video together, which gets you noticed faster than a text CV alone.

Get alerts for new roles like this one in the JobFlick app: